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Here are some of the most frequently asked questions on how the chat feature works. Written by Declan Murphy Updated over a week ago Why do i not see the consent form on my event invite? The reason is you are not running a release of the ClubZap app where this feature was introducted. To ensure you have the latest release go to the app store as detialed here. Why do I not see the option to track attendance? The option to track attendance is only chat zap for chat groups setup as type: team.
To change the group type check this out.
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Are forms included in an event mandatory to complete? No, the reason is that some people may have completed a form in paper format or via another means which xap system would not be aware of so its up to the person to fill in the form or not. What type of groups does the system support? Private Chat zap - Members must request to or be invited by an admin. Open - Anyone can without an admins permission. Yes, everyone that is in the group and who was invited char be tracked in the attendance log irrespective of whether they RSVPd or not.
If they responded, No, and show up can I record their attendance? Yes you can, by default everyone who RSVPd No will be marked as No for attending and you can change this status to show they attended. Yes you can, by default everyone who RSVPd Yes will be marked as Yes for attending and you can change this status to show they did not attend.
Yes, the group chat feature can be enabled or disabled at any time by the group admin via the Settings menu. Enabling chat will open the group for discussion where anyone can provide a response similar to Whatsapp groups.
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The "Message the Admin" button will create a private chat between you and the group admin. Can you have multiple administrators in a chat group? Yes, there is currently no limit to the of administrators associated with a group.
By default whoever creates the group is the administrator and if a new coach takes over they can be made the main group admin. Is there an audit trail of messages communicated using the chat feature? Yes, a full audit trail exists detailing the messages sent and received in the group available to the club executive searchable on date, time and phone. How can I see who is in the chat group?
In the chat settings menu accessed via the 3 vertical dots in the top right chat zap the Group Info option to see who is in the group.
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This includes the admin list and general user list. Can other people see my contact details such as my phone ?
cat Your name will exist and the last 4 digits of your will appear with the remaining s masked out. Yes, a feature similar to the out of office in your exists where you can set yourself as unavailable for periods of time such as holidays or specific weekends and your group admin will be automatically notified of your absence when communication is sent out.
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Yes, there is currently no limit to the of groups you can be a part of. Can I snooze notifications?
Yes, notifications can be silenced for a configurable period of 8 hours, 1 day, 1 week or 1 month. Messages will still appear in your chat but the notifications for new messages cchat not arrive to your phone.
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Do you have to request access to a groups? Yes, you can request to or be invited to a group if the group has been created as a private group. Chat zap entering your first group you will have to confirm your age via the ClubZap bot.
This is to comply with age consent regulation chat zap place with the main sporting organisations. If a group is configured as a public group you can with out requiring permission provided your age meets the requirements. In order to my club on your app, the za is asking me for my full date of birth. Why do I need to enter my full date of birth for validation?
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While GDPR is one piece of governance clubs need to adhere to, there are other governance requirements set out by the governing bodies around communication that a club needs to implement also. These are things like Digital Age of Consent and policies chat zap contacting underage players.
An underage player across most governing bodies is a person who is eligible to play in a game or event for persons under 18 years of age or a player who is under 18 years of age and playing above his age group. So the reason we need the DOB in full is to determine that the person requesting to a group or invited to a group is over Asking for the year and month for example is not sufficient because someone born on say 28th February would be allowed into the group anyday before this in February even though they are still chat zap The option to RSVP to an event is not available?
If you are not seeing the buttons to RSVP to an event please make sure that you have set your status up correctly in the group.
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More details on setting your status and adding your Childs name here. As a group admin you need to make sure that all your group members status is setup correctly. You can manage the status of your members in the Group Info section by clicking on a members name and selecting set status. Did this answer your question?